INARA

Finance & Accounting Officer

Jobs

Finance & Accounting Officer

  • Application Deadline: on a rolling basis until filled
  • Contract Type: Full Time
  • Period of Employment: 1 year, renewable based on performance and funding
  • Salary: Competitive
  • Experience Requirement:1 to 3 years
  • English and Turkish: Fluent
  • Turkish Citizenship (is required)

 

BACKGROUND:

INARA provides life-altering medical care and reconstructive surgery for children (0-18 years) who have injuries due to natural or human-induced disasters or unsafe living conditions and cannot access or afford treatment. INARA’s work consists of filling the gap in access to free-of-charge medical and surgical treatment. INARA also supports ongoing cases with medication, medical equipment (such as prosthetics, eyeglasses, glass eyes, and hearing aids), laboratory and diagnostic testing, transportation, accommodation prior/post-surgery, and other therapeutic regimens (speech therapy, physiotherapy, and psychotherapy). In addition, INARA provides psychiatric and psychological therapy services to children in need through its in-house mental health program.

 

DESCRIPTION:

Turkiye’s Accountant & Finance officer is responsible for overseeing the financial transactions of INARA, planning and developing budgets, forecasting future cash flows, preparing financial reports, planning, directing and controlling accounting and financial operations, preparing and disclosing the appropriate supporting documents of accounting transactions for management review, ensuring accurate records are kept by standard practices, and providing an appropriate expenditure control.

 

Financial Record-keeping:

  • Utilize QuickBooks software to maintain accurate and up-to-date financial records, ensuring compliance with INARA’s accounting standards and procedures.
  • Manage accounts payable processes within QuickBooks, including recording and tracking invoices, verifying transactions, and reconciling vendor accounts.
  • Oversee accounts receivable functions by generating invoices, monitoring payments, and following up on outstanding balances, all within the QuickBooks system.
  • Record general ledger entries accurately and promptly in QuickBooks, maintaining the integrity of financial data and ensuring alignment with INARA’s chart of accounts.
  • Reconcile bank accounts, credit card statements, and other financial accounts in QuickBooks on a regular basis to ensure accuracy and completeness of financial records.
  • Prepare and analyze financial reports using QuickBooks reporting features, such as balance sheets, income statements, and cash flow statements, to provide insights to management and stakeholders.
  • Collaborate with the finance team to develop and maintain standardized procedures for data entry, reconciliation, and reporting within QuickBooks.
  • Assist in the preparation of budgets and forecasts by providing accurate financial data extracted from QuickBooks and supporting analysis.
  • Liaise with external auditors during annual audits by providing requested documentation and explanations related to QuickBooks records and transactions.
  • Stay informed about updates and enhancements to QuickBooks software, ensuring proficiency in utilizing new features to optimize financial record-keeping processes.

 

Financial Reporting:

  • Prepare timely and accurate financial reports, including monthly, quarterly, and annual financial statements, using data extracted from QuickBooks and other financial systems.
  • Develop and maintain standardized templates for financial reporting to ensure consistency and compliance with INARA’s reporting requirements and donor/grant guidelines.
  • Generate donor reports detailing financial expenditures, budget variances, and program outcomes, ensuring alignment with donor agreements and grant compliance regulations.
  • Collaborate with program managers and project leads to gather financial information and provide support in the preparation of grant proposals and budgets.
  • Ensure accuracy and completeness of financial reports by conducting thorough reviews and reconciliations of financial data from various sources, including QuickBooks records.
  • Assist in preparing financial forecasts and projections, providing input based on historical data and current financial trends.
  • Coordinate with external auditors during annual and grant audits, providing requested documentation and explanations related to financial reports and compliance matters.
  • Stay informed about changes in accounting standards, donor requirements, and regulatory guidelines impacting financial reporting, ensuring adherence to best practices.

 

Budgeting and Forecasting:

  • Assist in the preparation of annual budgets and periodic forecasts, collaborating closely with program managers and other stakeholders to gather input and ensure alignment with organizational goals and objectives.
  • Develop budget templates and guidelines to facilitate budgeting, ensuring consistency and accuracy in budget submissions across departments and programs.
  • Work with program managers to review budget proposals, guiding cost optimization strategies and resource allocation to maximize program impact within budget constraints.
  • Monitor budget-to-actual variances regularly, identifying discrepancies and investigating underlying causes to inform decision-making and budget adjustments as needed.
  • Prepare budget reports and presentations for senior management and the board of directors, highlighting key findings, variances, and budget revisions or reallocations recommendations.
  • Support grant budgeting activities by assisting in developing grant proposals, budget narratives, and budget modifications in compliance with donor requirements.
  • Coordinate with finance and accounting teams to ensure seamless integration of budget data into financial systems, such as QuickBooks, for monitoring and reporting purposes.
  • Participate in strategic planning processes to provide financial input and analysis, contributing to developing long-term financial strategies and organizational sustainability initiatives.

 

Cash Flow Management:

  • Monitor cash flow projections on a regular basis to assess liquidity needs and ensure the availability of funds for operational expenses, program activities, and other financial obligations.
  • Manage day-to-day cash flow activities, including processing payments to vendors, suppliers, and service providers in a timely manner, while adhering to INARA’s payment policies and procedures.
  • Prepare bank reconciliations to ensure accuracy and completeness of cash transactions recorded in bank statements and financial records, resolving any discrepancies or issues promptly.
  • Maintain petty cash funds and reconcile petty cash transactions regularly, ensuring proper documentation and approval for all disbursements and replenishments.
  • Monitor and analyze receivables and payables aging reports to identify overdue payments or outstanding invoices, following up with relevant stakeholders to facilitate timely collections or payments.
  • Prepare cash flow reports and summaries for management review, providing insights into cash flow performance, trends, and risks, as well as recommendations for improvement.

 

Grant Management:

  • Assist the Finance Manager in monitoring grant expenditures, ensuring adherence to budget allocations and compliance with donor requirements and regulations.
  • Review grant agreements and budgets to understand funding restrictions, reporting deadlines, and financial compliance criteria for each grant-funded project.
  • Work closely with program managers and project leads to track grant-funded activities, expenditures, and deliverables, providing financial guidance and support as needed.
  • Prepare financial reports for grant-funded projects, including budget versus actual analysis, variance explanations, and narratives highlighting program achievements and outcomes.
  • Coordinate with program staff to gather supporting documentation and evidence of program impact for inclusion in grant reports, ensuring accuracy and completeness of financial and narrative content.
  • Monitor grant receivables and payables, reconciling grant-related transactions and ensuring timely invoicing, payment processing, and reimbursement requests in compliance with grant terms.
  • Collaborate with external auditors and donors during grant audits and reviews, providing requested financial documentation, explanations, and support as needed.
  • Maintain organized grant files and records, including grant agreements, financial reports, invoices, receipts, and correspondence, in accordance with INARA’s document retention policies.
  • Assist in the preparation of grant proposals and budget narratives for new funding opportunities, providing input on financial planning, budget development, and cost allocation.

 

REQUIREMENTS 

  • Bachelor’s degree in finance, accounting, or a related field.
  • 1 to 3 years of experience in grant management, financial reporting, or nonprofit finance roles.
  • Strong understanding of grant accounting principles, donor requirements, and compliance regulations.
  • Proficiency in financial management software, preferably QuickBooks, and Microsoft Excel.
  • Excellent attention to detail and accuracy in financial reporting and grant documentation.
  • Effective communication skills, both written and verbal, in English and Turkish.
  • Ability to work collaboratively with cross-functional teams and external partners.
  • Strong organizational skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
  • Turkish citizenship is required for this position.

 

HOW TO APPLY 

Please send your updated CV and a cover letter in English, detailing how you meet the responsibilities and requirements to hr.turkiye@inara.org with Finance-202401-Gaziantep as the subject line. CV-only applications will not be considered, submitting a cover letter is required. and only the shortlisted candidates will be contacted.

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